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Privacy Policy

Last updated: 4/8/2026

Privacy Policy
Our Privacy Promise – Built on Trust and Transparency

Welcome to The Social Work Campfire ("The Campfire"). Our mission is to empower the social work profession by gathering and sharing valuable insights safely and ethically. This notice explains how we handle your personal information, guided by our core values: Transparency, Accessibility, Anonymity & Privacy, Empowerment, Integrity, and Reciprocity:

  • Transparency: We believe in being open and clear about what information we collect, why we need it, how we process and anonymise it, and how insights are used. We are also committed to being transparent about our data-sharing partnerships and funding (you can typically find more details on our website or by contacting us).

  • Anonymity & Privacy: Protecting your identity is paramount. We uphold the strictest data protection standards to ensure your individual privacy is rigorously protected and never compromised.

  • Empowerment: We intentionally use the collective data shared by social workers like you to give a stronger voice to the profession, inform practice, support leadership, and contribute to evidence-based policy.

  • Integrity: We are committed to data accuracy, responsible interpretation, and unbiased reporting. We strive to acknowledge any limitations in the data and avoid misrepresentation.

  • Accessibility & Reciprocity: We aim to make the anonymised insights we generate widely available in understandable formats, ensuring the social work community benefits directly from participating and contributing data.

How to Contact Us
If you have any questions about your privacy or this notice, please email us:
admin@safeguardinglab.co.uk

What Information We Collect and Why

To run The Campfire and achieve our mission, we collect information for specific purposes: sending you relevant updates, optional marketing about The Campfire, and conducting market research (our surveys). We are always clear about why we need the information we ask for.

  • Your Basics: Contact details (i.e. email address).

  • Your Preferences: Your choices about receiving marketing messages.

  • Research Admin: Info needed to manage your participation in surveys.

  • Research Content: Your valuable answers and opinions shared in surveys.

Sensitive Information:

  • Racial or ethnic origin

  • Religious or philosophical beliefs

  • Sexual orientation

We only collect this with your explicit consent when relevant, handle it with extra care, and focus on using it in an anonymised, aggregated way for statistical analysis.

How We Use Your Information and Our Legal Reasons (Empowerment & Integrity)

  1. Your Consent: We ask for your clear permission for certain things, like sending marketing emails or collecting sensitive data. We provide clear information so you can choose. You can withdraw your consent at any time.

  2. Legitimate Interests: We use information when we have a legitimate reason that benefits you as a social worker individually or collectively as a profession, our organisation, or others, without overriding your rights or causing harm to anyone. Our core legitimate interests are:

    • Running Surveys: To gather timely insights directly from social workers.

    • Empowering the Profession: Analysing survey data to understand trends, challenges, and successes in social work.

    • Sharing Anonymised Insights (Transparency, Accessibility & Reciprocity): We provide strictly anonymised statistical information (where no individual can be identified) to organisations interested in supporting and understanding the social work sector (e.g., regulators, professional bodies, researchers, policymakers). This ensures the data you provide contributes positively back to the field in an accessible way.

Your Data Protection Rights (Transparency & Control)

  • Access: Ask for a copy of your data.

  • Rectification: Ask to fix incorrect or incomplete data.

  • Erasure: Ask to delete your data.

  • Restrict Processing: Ask to limit how your data is used.

  • Object: Object to us using your data (especially based on legitimate interests).

  • Data Portability: Ask to transfer your data elsewhere.

  • Withdraw Consent: Change your mind if you previously gave consent.

How to Use Your Rights

Email us using the contact details above. We'll respond within one month. (For full legal details, see the ICO website: https://ico.org.uk/your-data-matters/__)

Where We Get Your Information From

We collect information directly from you. (Transparency)

How Long We Keep Your Information (Integrity)

We only keep your personal information for as long as necessary for the reasons we collected it. We follow internal guidelines to review and securely delete data when it's no longer needed. Anonymised data (which doesn't identify you) may be kept longer for ongoing analysis and insight generation. (Anonymity & Privacy)

Who We Share Your Information With (Transparency & Privacy)

  • Bubble.io: Hosts our web application and database. They process data as needed to keep the service running. (Transparency)

  • We will never sell your personal contact information or share it for marketing purposes.

  • When we share insights derived from surveys, it is always anonymised and aggregated. No individual responses are ever identifiable in our reports or shared data. We strive to make these insights accessible to benefit the profession (Accessibility).
    Sending Information Outside the UK (Transparency & Privacy)
    Our hosting provider, Bubble.io, processes data in the United States. We ensure this transfer complies with UK data protection law, currently relying on a UK "data bridge" (Adequacy Regulations) which confirms adequate protection standards are in place. We are transparent about these necessary international transfers and the safeguards used.

How to Make a Complaint (Integrity & Transparency)

We aim for the highest standards. If you have concerns about our use of your data, please contact us first using the email address at the top of this notice. If you remain unsatisfied, you can complain to the UK's Information Commissioner's Office (ICO).

Our Ongoing Commitment (Reciprocity)

Thank you for being part of The Social Work Campfire. We are committed to using the insights you share responsibly to benefit you, your colleagues, and the entire social work sector.